Record of Expenses

A record of all business expenses should be kept by each individual employee and must be supported by receipts where these are provided (original VAT receipts where available). Photocopies of receipts, credit card statements or verbal/written details of expenditure are not generally allowable and as such will not usually be reimbursed against. However, it is accepted that in exceptional circumstances, it may not be possible to obtain original receipts: should this be the case, please speak to Director to discuss reimbursement. 

You must ensure that expenses incurred and charged to us are done so in the interest of the Company and that the cost is kept to a minimum. We expect you to exercise judgement and take responsibility for ensuring your expenses are necessary and justifiable and budget management is always considered.  

We aim to reimburse expenses promptly and, in turn, require you to submit claims within prescribed timescales, using the appropriate forms. Failure to obtain the adequate permission or follow the correct procedure may result in a claim being rejected or not being able to honour a commitment that has been made. Falsification of expenses may result in disciplinary action, of which the outcome could be gross misconduct and enforced repayment.