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HR Policy Statement
Foundations and Objective Aims
01
Overview
02
Values
The Data Protection Act 2018
01
Your Personal Data as an employee at One Degree North
02
One Degree North Data Protection Policy
03
How is your information collected and used?
04
Third Parties
05
Right to Rectification & Right of Access
06
The Right to Erasure & Retention of Data
07
Data Breaches
08
Data Subject Access Requests (DSARs)
Joining & Working with One Degree North
01
Qualifications
02
References
03
Right to work in the UK
04
EU Citizens
05
Medical Information
06
National Minimum Wage and Living Wage
07
Probation
08
Hours of Work
09
Overtime and Toil
10
Working Time Directive
11
Attendance and Punctuality
12
Location of Work
13
Lunch Breaks
14
Conduct, Dress and Appearance
15
Client and Visitor Interaction
16
Flexible Working
17
Emergencies
18
Core Hour Changes
19
Staff Suggestions
20
Payroll
21
Pension Scheme
22
Criminal Convictions
23
Professional Conduct
24
Other Personal Conduct
25
Copyright Inventions and Design Rights
One Degree North Benefits
01
Personal Development
02
Extra Holidays
03
Christmas Closure
04
Enhanced Maternity / Paternity Pay
05
Days Out
06
Socials
Alcohol, Drugs and Substance Abuse
01
Standards and Expectations
02
Support
03
Recognising the Signs/Symptoms
04
Where a Problem Exists
05
Confidentiality
06
Alcohol Consumption and Entertaining Clients
Adverse Weather Policy
01
Monitoring Adverse Conditions
02
Working from Home
03
Leaving Work Early
04
Caring Responsibilities
Sickness, Absence and Disability
01
Notification Procedure
02
Self-Certification
03
Medical Certificate (Fit Note)
04
Statutory Sick Pay (SSP)
05
Excluded Categories
06
Linking
07
Qualifying Days
08
Disputes as to Entitlement to SSP
09
Company Sick Pay
10
Short-Term Sickness Absence
11
Long-Term Sickness Absence
12
Equality Act 2010 – Disability
13
Time off for Medical and Dental Appointments
14
Time off for Antenatal Care
15
Infectious Diseases
16
Standard Hygiene Practices at Work
Lateness Policy
01
Working Hours
02
Lateness
03
Caring Responsibilities
Annual and Personal Leave
01
Holiday
02
Leave
03
Neonatal Care Leave Policy
Maternity, Adoption, Paternity and Parental Leave
01
Maternity Leave and Pay
02
Adoption Leave and Pay
03
Surrogate Parents
04
Paternity Leave and Pay
05
Shared Parental Leave (SPL)
Equality and Inclusion Policy
01
Our Equality and Inclusion Policy
02
Monitoring Diversity at Work
03
Disabilities, Equality and Inclusion
04
Accessibility
05
Diversity and Recruitment
06
Discriminatory Conduct
07
Bullying and Harassment Policy
08
ED&I and Team Development
09
Proactive Performance Management
10
Equal Pay
Grievance Policy
01
The Formal Grievance Procedure
02
If a Grievance has been raised against you
03
Collective Grievance
Disciplinary Policy
01
The Procedure
02
Suspension
03
Investigation Process
04
Disciplinary Hearing
05
Gross Misconduct
06
Disciplinary Sanctions
07
Overlapping grievances and disciplinary cases
08
Appeals
09
Right to vary the procedure
Mediation
01
Introduction
02
Rationale
03
Mediation
04
Confidentiality
05
The Mediation Process
06
Costs
Capability Procedure
01
Informal Procedure
02
Formal Procedure
03
Formal Capability Hearing – Stage 1
04
Second Capability Hearing
05
Third Capability Hearing
06
Appeals
07
Long Term and Persistent Illness
Security
01
Lone Working Policy
02
Who is a lone worker?
03
Staying safe
Health and Safety Policy
01
Smoking Policy
02
Designated Smoking Area
03
Smoking Breaks
Flexible Working Policy
01
Our flexible work ethic
02
Working Hours
03
Formal Flexible Working Requests
04
Appeals
05
Hybrid Working
06
Managing and being part of a flexible/ remote team
07
Equipment
08
Health and Safety at Home
09
Terms and Conditions of Employment
10
Security of Data
11
Communication and Contact
12
Your Wellbeing
13
Changes to Home Working
Communications Policy
01
General Overview
02
Emails and other Messages
03
Internet
04
Keeping our Systems Safe
05
Lost or Stolen Devices
06
Storing your Device
07
Asset Management
08
Using Personal Electronic/Wireless Devices for Work
09
Systems and Software
Social Media Policy
01
What is social media?
02
Do these guidelines apply to me?
03
General Guidelines
04
Business Use
05
Personal Use
06
Security & Privacy
07
Confidentiality & Non-Disclosure
08
Privacy of Others
09
Disciplinary Action
10
Prosecution
11
Acceptable Behaviour
12
Respect Copyright
13
Guidance on the policy
14
Breach of Confidentiality
15
Misrepresentation
16
Behaviour and Respect
17
Trust and Integrity
18
Bringing the Company into disrepute
Training and Development
01
Ethos
02
Professional Development
03
Funding for Training and Development
04
Study Agreements
05
Performance Review and Professional Development Plan
06
Planning for the future
07
New Opportunities
Expenses Policy
01
Definitions
02
Record of Expenses
03
Authorisation, Responsibility and Payment
03
Types of Expenses
05
Business Travel
06
Travel by Road – Mileage
07
Travel by Road – Miscellaneous Driving Expenses/Fines
08
Travel by Rail or Air
09
Day Subsistence
10
Overnight Subsistence
11
Hospitality and Entertainment
12
Payment and Claiming Reimbursement
External Relationships
01
Ethical Business Conduct
02
Relationships with clients, suppliers and other parties
03
Modern Slavery Act 2015
04
Media
05
Accepting Gifts & Benefits
Conflict of Interest
Redundancy
01
Purpose of the Policy
02
Preventing Redundancies
03
Pool for Redundancy
04
Selection Criteria
05
Procedure
06
First Consultation
07
Suitable Alternative Work (SAW)
08
Alternative Work
09
Cooling-off Period
10
Final Consultation
11
Appeal
Corporate Social Responsibility
Whistleblowing at One Degree North
01
Disclosure Procedure
Mental Health and Wellbeing Policy
01
Responsibility
02
Recognising the Sign/Symptoms
03
You and your wellbeing
04
Life Changes
05
Relationships
06
Becoming a parent
07
Becoming a carer
08
Menopause
09
Support
Leaving One Degree North
01
Giving Notice
02
Employment References
03
Retirement
04
Company Property & Confidential Information